Club By-Laws
ARTICLE I
SECTION 1 - NAME
The Name of this Corporation shall be the
GREEN MOUNTAIN RC CLUB, Inc.
SECTION 2- LOCATION
The Principle office of this corporation shall be at Essex Junction, in the county of Chittenden and the State of Vermont.
ARTICLE II
SECTION 1 - PURPOSE AND OBJECTIVES
The Purpose and Objectives of this Corporation shall be to promote radio control of models in the State of Vermont and to aid insofar as may be possible, the continual advancement of radio controlled models in the United States. All special or local enterprises of this organization shall conform to the Academy of Model Aeronautics (AMA) and to regulations of the Federal Communications Commission (FCC), as applicable.
ARTICLE III
SECTION 1 - AFFILIATION
This Corporation Shall be affiliated with the (AMA), as a chapter, and all flying members shall become members of said AMA by the payment of dues and the furnishing of information to the AMA as may be necessary and required.
ARTICLE IV
SECTION 1 - MEMBERSHIP QUALIFICATIONS.
A person residing in the Vermont area, provided they meet requirements set forth in these BY-LAWS, may make application for membership. Vermont area is defined as the State of Vermont and adjoining area.
SECTION 2 - MEMBERSHIP REQUIREMENTS.
An Applicant for membership in this corporation shall:
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Hold a valid AMA license .All members of a flying member classification shall hold a valid AMA license for the class of aircraft(s) they intend to fly (Changed Nov. 2010) -
If any member ceases to have the qualifications necessary for membership in the AMA, his/her flying privileges in the Club shall thereby terminate, subject to reinstatement upon restoration of
eligibility. - Any unacceptable behavior by an individual member or members becomes the responsibility of the Board of Directors. Any individual may be expelled from membership from the Club or flying privileges may be suspended by a majority vote of the Board of Directors if, in the Board of Directors determination, violation of any of the Rules of the AMA or actions which is detrimental to the Club, the AMA, or to model aviation has occurred.
- Any member who is expelled from membership or has had flying privileges suspended may be reinstated only by a majority vote of the Board of Directors.
SECTION 3 - MEMBERSHIP CLASSIFICATION.
- Regular Member: A Regular member shall be (18) years of age or older. Regular members shall be entitled to participate in all corporation activities, subject to such rules and regulations provided in said regulation BY-LAWS.
- Associate member: An Associate member is one who wishes to participate in all corporation activities, but is to remain in a non-flying status as long as this membership is held. Membership status may be upgraded to a regular membership, upon notification to the secretary / treasurer, and the payment of the remainder of dues to be an regular member.
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Junior Member: A Junior member shall be under the age of (18) years of age at the time of application for membership. Junior members must be sponsored by their parents or legal guardians who will sign for them and agree to bear the burden of legal, and other responsibilities to said corporation. Junior members are in-eligible to vote or hold office. Junior members will be elevated to Regular member status on their (18) birthday.
Dues will be pro-rated from that date.Dues will remain unchanged until the following calendar year. (Changed Nov. 2010) - Charter Members: Charter Membership will be given to those persons who are approved for Charter membership by the Board of Directors in recognition of their efforts to the Green Mountain RC'ers inc. Also to receive Charter memberships, for the year of their term, are all club officers and the News Letter Editor.
- Senior Member: A Senior member shall be (62) years of age or older. Senior members shall be en titled to participate in all Corporation activities, subject to such rules and regulations provided in said regulation BY-LAWS.
SECTION 4 - MEMBERSHIP ADMISSION
A new member shall have his name added to the Corporation roster when the membership fee for the present calendar year have been paid and the prospective member has met the qualification requirements in Section 2 hereof. Dues are payable to the secretary / treasurer.
SECTION 5 - MEMBERSHIP DUES
The Annual Membership Dues to the corporation will be due on January 1 and payable on or before March 1 of each and every calendar year in accordance with the schedule of dues below. Payments made after August 15 shall be reduced by 50%, Payments made after October 1 shall be put towards the next membership year. (Changed Nov. 2010)
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Regular member
$ 36.00$50.00 (Changed Nov. 2010) -
Associate member
$12.00$15.00 (Changed Nov. 2010) -
Junior member
$ 12.00$15.00 (Changed Nov. 2010) - Charter member $ 00.00
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Senior membership
$ 24.00$35.00 (Changed Nov. 2010)
ARTICLE V - OFFICERS
The OFFICERS of said corporation shall consist of the following.
- PRESIDENT
- VICE-PRESIDENT
- SECRETARY/TREASURER
- SAFETY OFFICER
- CONTEST DIRECTOR / MEMBER AT LARGE
The President, Vice-President, and Secretary/Treasurer shall be permanent residents of Vermont.
SECTION - 1 PRESIDENT
The president shall preside at all business meetings on said Corporation and Board of Directors. He shall appoint all committees with the approval of the Board of Directors. He shall be an ex-officio member of all committees. He shall sign and execute all contracts in the name of the Corporation when authorized by said Board of Directors; appoint and discharge agents and employees or delegate this duty, as he may elect, subject to the approval of said Board of Directors, and shall have general supervision over the management of all affairs of said Corporation.
SECTION - 2 VICE-PRESIDENT
The Vice President shall be vested with all powers and shall perform the duties of the President in case of the absence or disability of said President. The Vice President shall also perform such duties in connection with the operation of the corporation as he may under take at the suggestion of the president.
SECTION - 3 SECRETARY/TREASURER
The Secretary Treasurer shall perform all duties incident to the office of Secretary/Treasurer subject to the control of the Board of Directors, including:
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He shall keep the Minutes of all proceedings of the membership and of the Board of Directors in books provided for that purpose. -
He shall attend to the giving and serving of notices of all meetings of the members and of the Board of Directors. -
He shall keep a proper Membership Book showing the name of each member, address, and current AMA number. The book of BY-LAWS, the corporate seal, if any and such books and papers as the Board of Directors may direct. -
He shall execute with the President, in the same of the Corporation , all certificates of Membership Contracts and instruments which have been first approved by the Board of Directors. -
He shall execute in the name of the Corporation all checks for expenditures authorized by the Board of Directors. -
He shall receive and deposit all funds of the Corporation in the bank(s ) selected by said Board of Directors, which funds shall be paid out only by checks as hereinbefore provided. -
He shall account for all receipts, disbursements and balance on hand. -
He shall also perform such duties connected with the operation of said corporation as he may undertake at the suggestion of the president.
SECTION - 4 SAFETY OFFICER
The Safety Officer he/she shall also be responsible for emphasing and overseeing safe flying practices and field safety conditions. The S.O/C.D. may if he feels conditions warrant notify the board of directors of severely unsafe activities at the Corporation flying site. The board of directors may then consider the specific case presented and take further action if warranted.
SECTION - 5 CONTEST DIRECTOR / MEMBER AT LARGE
The Contest Director / Member at Large shall aid the Corporation in any manner possible regarding meets, prize donors, meetings, and Corporation activates of all kinds. He/She shall aid the Corporation in any manner possible regarding meets, meetings and Corporation activities of all kinds. He shall not vote except in a tie situation where he will provide the tiebreaking vote. The President may assign a Quarter master if needed.
SECTION - 6 BOARD OF DIRECTORS
The Board of Directors shall consist of the President, the Vice President, the Secretary/Treasure, the Safety Officer/Contest Director and the Member at Large.
A. The government of the Corporation shall be vested in the Board of Directors who shall have the power to make all necessary contracts, to borrow money, to secure the same by mortgage or deed of trust to the property of said Corporation and as evidence of the indebtedness secured by such mortgage or deed of trust, to issue bonds therefore, to pay and discharge all debts and to do all matters and things necessary or incident to, or in aid of, the carrying out of the aim and purpose of the Corporation. Said Board of Directors have the charge and control off all property of said Corporation and may levy assessments upon the members in the manner and subject to such rules, regulations and restrictions provided in these BY-LAWS.
B. Any assessment recommended by the Board of Directors must be approved by a Fifty-one (51%) per cent majority vote of those members eligible to vote in attendance at the next meeting before becoming effective.
SECTION 7 - VACANCIES
A vacancy in any office shall be filled by appointment by the Board of Directors, such appointees to serve until the end of the term for which his predecessor was elected. An exception to this rule shall be that in the event of three (3) or more vacancies in the Board of Directors occurring at any one time, they shall be filled by vote of the active members at a meeting duly called.
ARTICLE VI - ELECTION OF OFFICERS
SECTION I - NOMINATING COMMITTEE
The President, with the approval of the Board of Directors, shall appoint a nomination committee of not less than three (3) members. The Nominating Committee shall nominate two (2) candidates for each office and will submit their names at a regular meeting thirty (30) days before the annual meeting. Additional candidates, not to exceed two (2) in number for each office, may be nominated from the floor during said annual meeting.
SECTION 2 - ELECTION
The election of officers will be held at the regular annual meeting of the corporation in November of each year. At this meeting the members shall elect, by secret ballot, a President, Vice President, Secretary/Treasurer, Safety Officer/Contest Director and Member at Large.
SECTION 3 - INSTALLATION
The new officers will be installed and take office on January first following the annual meeting. This will be the first order of business.
SECTION 4 - TERM OF OFFICE
All officers of the above-named corporation shall serve for one (1) calendar year from the date of assuming office after election. An individual may not serve in more than one of these offices at a time. Incumbents may be elected to succeed themselves.
SECTION 5 - REMOVAL OF OFFICERS
A petition for the removal of a specified officer, signed by forty (40%) per cent of the voting membership will cause the board to hold a special meeting within thirty (30) days for the purpose of voting on the petition. The petition for the removal will carry if two thirds (2/3) of the eligible voting membership votes in favor of removal. Cause for removal shall be specified in the petition. Removal from office will not affect membership status in the corporation. The vacancy will be filled by procedures specified in Article V, Section 7.
ARTICLE VII - MEETINGS
SECTION I - ANNUAL MEETING
The annual meeting of said corporation shall be held in the month of November each year in the State of Vermont. The Secretary / Treasurer shall notify all members by mail as to the annual election meeting two (2) weeks in advance.
SECTION 2 - REGULAR MEETING
Regular meeting of the corporation shall be held each month in the State of Vermont. Notice of the regular meeting shall be given by the Secretary/Treasurer.
SECTIONS 3 - SPECIAL MEETING
Special meeting of the corporation shall be at any convenient time, upon call by the President, or upon call signed by any three (3) members of the Board of Directors or upon call signed by Sixty (60%) per cent of the members of the corporation, provided that any such call shall name the time and place of such meeting and shall be issued at least seven (7) days in advance of the date set.
SECTION 4 - MEETING OF BOARD OF DIRECTORS
Special meeting of the Board of Directors may be called by the President at any time and shall be called by the President or the Secretary/Treasurer upon request of any Directors.
SECTION 5 - MEETING NOTICES
Failure of the Secretary/Treasurer to notify members in advance shall not nullify any election procedures conducted at any meeting where a quorum is in attendance.
SECTION 6- QUORUM
The presence in person or by written proxy of a majority of the active members of the corporation is necessary to constitute a quorum at each annual meeting, monthly meeting or special meeting. A lesser number shall adjourn to some future time no less than seven (7) days later. The Secretary/Treasurer shall give notice of the adjourned meeting at least three (3) days before to each active member absent from the meeting.
SECTION 7 - VOTING
Each active member in good standing is entitled to one (1) vote. Each active member in good standing may designate any other active member as proxy provided written authorization is filed with the Secretary/Treasurer. Such authorization shall be dated and shall be valid for one (1) meeting only. An active member may accumulate and vote no more than two (2) proxies at any one meeting.
ARTICLE VIII - FINANCES
The fiscal year shall be from January I to December 31.
Annually, between the end of the fiscal year and the annual meeting, the books and accounts may be audited by a special auditing committee of two (2) appointed by the President with the advice and consent of the Directors. The Board of Directors, by a majority vote, may cause an independent audit to be made by an outside auditing firm at any time when in their judgment it is deemed advisable.
The net saving or surplus remaining after all operating costs and other expenses have been paid shall remain in the corporation's treasury for the purchase of new equipment and for contingencies.
ARTICLE IX - PARLIAMENTARY AUTHORITY
The rules contained in the current "Roberts Rules of Order shall govern the organization in all cases to which they are applicable and in which they are not in consistent with these BY-LAWS or special rules of order for the corporation.
ARTICLE X - AMENDMENTS
Amendments of the BYLAWS may be make by a two-thirds (2/3) vote of the active members of said corporation in good standing. Amendments may be acted upon at any meeting of the members or by mail ballot, providing the substance of the proposed amendment shall have been stated in the notice of the meeting and that each member shall have had at least one (1) week's notice in advance of such proposed amendment.
ARTICLE XI - DISSOLUTION
The corporation may be dissolved by affirmative vote of two-thirds (2/3) of the active members.
AMENDMENT 1
NON-MONETARY DONATIONS
Any member wishing to make a non-monetary donation to this Corporation shall be required to get the consent of any Officer or a majority vote at any official meeting (see Article VII) before making the donation. The Corporation has limited storage for such donations (Example Items: Planes, Mowers, Grills, Field Boxes, etc.). Donations are greatly appreciated by the Corporation, however, due to the disposal costs, and storage space of such items, the Corporation must grant approval before a donation can be accepted.
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